The "Persons Interface" screen exchanges personal data with an ERP system. ## Name The group "Name" contains the following fields: - "Name": The name of the person. - "Gender": The gender of the person. - "Initials": The initials of the person. - "Initials": The unique abbreviation of the name. Reports and screens use the abbreviation when there is not enough space for the whole name. - "Middle Name": The middle name of the person. - "Function": The function of the person within the company. - "Business": The company where the person is employed. - "Manager": The manager or supervisor of the person. - "Employee Number": The identification number of the person within the organisation where the person is employed. ## System The group "System" contains the following fields: - "Username": The code with which the person logs in (see Start up and Login). The user cannot log in when this field is empty. - "Password": The password of the user. The user can change the password in the screen [[Invantive Estate/Subjects/Advanced/Change Password|My Preferences]]. - "Administrator": When checked, the user appears in the list of administrators in the screen where projects are uploaded (see [[Invantive Estate/Subjects/Finance/Projects|Projects]]). - "Project developer": When checked, the user appears in the list of administrators in the screen where projects are uploaded (see [[Invantive Estate/Subjects/Finance/Projects|Projects]]). - "Surname": The surname. - "Time Writer": When checked, the user appears in the list of persons who may write hours in the screen [[Invantive Estate/Subjects/Finance/Hours|Timesheets]]. - "Process Holder": When checked, the user appears in the list of process holders in the screen where processes are registered (see [[Invantive Estate/Subjects/Budget Control/Processes|Processes]]). - "Signs timesheets": When checked, the user appears in the list of timesheet signers in the project screen (see [[Invantive Estate/Subjects/Finance/Projects|Projects]]). - "Process Detector": When checked, the user appears in the list of process reporters in the screen where processes are registered (see [[Invantive Estate/Subjects/Budget Control/Processes|Processes]]). ## Contact Information The group "Contact Information" contains the following fields: - "Email address 1": The email address of the person. The application uses this address to send messages to the user. - "Email Address 2": A first alternative email address of the person. - "Email Address 3": A second alternative email address of the person. - "Email Address 4": A third alternative email address of the person. - "Mobile Number": The mobile number of the person. - "Fax": The fax number of the person. - "Home": The telephone number where the person can be reached at home. ## Address The group "Address" contains the following fields: - "Address 1": The address of the person, for example street and house number. - "Address 2": An extra address line, if needed. - "Zip Code": The postal code. - "City": The place of residence. - "Country": The country of residence. ## Other The group "Other" contains the following fields: - "Date of Birth": The birth date of the user. This is only relevant for persons who represent physical persons. - "Date of Death": The date of death. - "Partner": The name of the partner. - "Children": The names of any children, separated by a freely chosen separator. - "Nickname": The nickname. - "Hobbies": The hobbies. - "IBAN Number": The IBAN of the bank account of the person. - "Remarks": A free text box for notes on the person. ## Loading Information The group "Loading Information" contains the following fields: - "Unique Reference in Originating System": The reference that identifies the record in the system of origin. - "Group in Originating System": The reference to a group of records in the system of origin. The grouping of records often validates the loading process through application control. - "Loading Message": A message about the most recent action of loading the record. - "Loading Status": The status of the loading process of the record. `E` means error and `C` means completed. The completed load statuses are deleted automatically at the end of the ERP processing. - "Loaded": The point in time at which the ERP interface loaded the record. The following field is display-only: - "Id": The technical code that identifies the person.